Equal Opportunities Policy

Aims and Objectives

This policy refers covers both direct and indirect discrimination. All staff working for Primary PPA Cover Ltd do not discriminate against anyone, staff or children, on the grounds of their sex, race, colour, religion, disability, nationality, ethnic or cultural origins.

  • We promote the principles of fairness and justice for all through the education that we provide
  • We ensure that all children have equal access to the full range of opportunities that we provide
  • We strive to remove any forms of indirect discrimination that may form barriers to learning
  • We ensure that all recruitment, employment, promotion and training systems and procedures are fair to all staff and provide opportunities for everyone to achieve
  • We challenge stereotyping and prejudice whenever it occurs.
  • We celebrate the cultural diversity of our community and show respect for all minority groups
  • We promote positive social attitudes and respect through positive educational experiences and support


It is the right of all children to receive the best educational provision possible. No form of racism or racist behaviour is tolerated by Primary PPA Cover Ltd and should a racist incident occur action is taken immediately in line with our disciplinary procedure. We endeavour to make our clubs welcoming to all groups, regardless of their ethnic origin.

The role of the PPA Teacher

The PPA Teacher ensures that all pupils are treated fairly, equally and with respect. No child is discriminated against. When planning lessons, PPA staff pay due regard to the sensitivities of all children and do not use material that is against the company’s equal opportunity policy. Teachers will provide material that gives positive images of ethnic minorities and challenge stereotypical images of minority groups. Staff should intervene in a positive way against any incidents of discrimination.

Lesson Plan Management

Sessions are planned with due regard to all school policies including Equal Opportunities. The topics chosen and methods of approaching sensitive issues should reflect this.

Monitoring and Review

Teachers will be monitored and reviewed closely by their Line Managers via termly observations to ensure they are biding by our Equal Opportunities Policy. Staff CPD sessions are ran termly to include Inclusion, First Aid and Safeguarding.

Policy reviewed on 06/04/2020, policy due to be reviewed 12 months from this date

Health & Safety Policy

  • On arriving at a new school Primary PPA Cover staff will ensure that they are aware of the fire evacuation plan and the location of all fire exits
  • Our staff will also ensure that they are aware of the location of the school’s First Aid kit and whether there are any children with specific physical or medical needs e.g. asthma, epilepsy, allergies etc.
  • Our PPA Teacher will also follow the Health & Safety Policy of the school and will ask for a copy of this on visiting the school before starting teaching
  • Primary PPA Cover staff will carry out a risk assessment prior to starting teaching
  • Primary PPA Cover staff will ensure all accidents and incidents are recorded in the school’s accident book
  • Our staff are aware of their responsibility to co-operate to achieve a healthy and safe workplace and to take reasonable care of themselves and others. Whenever an employee notices a health and safety problem this should be drawn to the attention of the Headteacher immediately who will record it in the incident book.
  • Our staff to ensure will ensure that all equipment used is in good working order and is stored safely. Any faulty equipment should be withdrawn from use and reported to the Headteacher, with a note saying Fault Do Not Use.

Policy last reviewed: 06/04/2020, policy is due to be reviewed 12 months from this date

Inclusion Policy

1 Introduction

1.1 At Primary PPA Cover Ltd we value the individuality of all of the children we teach. We are committed to giving all children every opportunity to achieve the highest of standards. We do this by taking account of children’s’ varied life experiences and needs. We offer a broad range of activities and have high expectations for all children. The achievements, attitudes and well-being of all our children matter. This policy helps to ensure that Primary PPA Cover Ltd promotes the individuality of all our children, irrespective of ethnicity, attainment, age, disability, gender or background.

2 Aims and objectives

2.1 Primary PPA Cover Ltd aims to be an inclusive PPA Provider. We actively seek to remove the barriers to learning and participation that can hinder or exclude individual children, or groups of children. This means that equality of opportunity must be a reality for children who attend our clubs. We make this a reality through the attention we pay to the different groups of children who may be present during our lessons:

  • girls and boys;
  • minority ethnic and faith groups;
  • children who need support to learn English as an additional language;
  • children who do not speak Spanish or English;
  • children with special educational needs;
  • able, gifted and talented children;
  • children who are at risk of disaffection or exclusion;
  • travelers;
  • asylum seekers;

2.2 We offer a wide range of activities which meet the specific needs of individuals and groups of children. We meet these needs through:

  • setting suitable learning challenges;
  • responding to children’s diverse learning needs;
  • overcoming potential barriers to learning or participation of individuals and groups of children

2.3 We achieve educational inclusion by continually reviewing what we do, through asking ourselves these key questions:

  • Are all children happy during our lessons?
  • What are we doing for those children who we know are not achieving their best?
  • Are our actions effective?
  • Are we successful in promoting racial harmony and preparing children to live in a diverse society?

3 Teaching and learning style

3.1 We aim to give all children the opportunity to succeed and reach the highest level of personal achievement. When our specialists plan their lessons, they take into account that the abilities of the children may vary.

3.2 Our staff are familiar with the equal opportunities legislation covering race, gender and disability which is outlined in our equal opportunities policy.

3.4 Our staff ensure that all children:

  • Feel secure and know that their contributions are valued;
  • Appreciate and value the differences they see in others;
  • Take responsibility for their own actions;
  • Participate safely in clothing that is appropriate to their religious beliefs
  • Use materials that reflect a range of social and cultural backgrounds
  • Participate fully, regardless of disabilities or medical needs.

4. Children with disabilities or special educational needs

4.1 Some children present in our lessons have disabilities and/or special educational needs. We are committed to meeting the needs of these children, as we are to meeting the needs of all groups of children who attend. All reasonable steps are taken to ensure that these children are not placed at any kind of disadvantage compared to non-disabled children.

4.2 Staff modify teaching and learning expectations as appropriate for children with disabilities and/or additional needs. For example, they may give additional time to complete certain activities, or they may modify materials used in the session. In their planning, staff ensure that they give children with disabilities/additional needs the opportunity to develop their skills in all activities provided.

5 Inclusion and racism

5.1 The diversity of our society is addressed through our lessons. We welcome children from all social and ethnic backgrounds. Our teachers are flexible in their planning and offer appropriate challenges to all pupils, regardless of ethnic or social background. All racist incidents are recorded and reported to a senior member of staff (for more information regarding this please see our Equal Opportunities policy).

6 Summary

6.1 At Primary PPA Cover Ltd, we value each child as a unique individual. We will strive to meet the needs of all children who are present during our lessons and seek to ensure that we meet all statutory requirements related to matters of inclusion.

7 Monitoring and review

7.1 This policy is monitored by management and will be reviewed annually. Last reviewed 06/04/2020

Safeguarding Policy


Primary PPA Cover Ltd recognises the contribution we can make to protect children in any of the clubs that we run and we are committed to combat child abuse in every way in which it may arise. Safeguarding at Primary PPA Cover Ltd is considered everyone’s responsibility and as such our company aims to create the safest environment in which every child or young person has the opportunity to maximise their potential. At Primary PPA Cover Ltd, we recognise the contribution that we can make to ensure that all children who access our services feel that they will be listened to and appropriate action taken. Our beliefs and our policy directly reflect the UK’s Department for Education initiative “Every Child Matters” (ECM), launched in 2003. All of our staff have safeguarding training every year.

The aims of this policy:

  • To ensure that the children and young people in our care are safe and protected from harm
  • To provide staff with the overreaching principles that guide our approach to child protection; Primary PPA Cover Ltd believes that a child or young person should never experience abuse of any kind. We have a responsibility to promote the welfare of all children and young people and to keep them safe. We are committed to practice in a way that protects them
  • To ensure that children are effectively safeguarded from the potential risk of harm and that the safety and well-being of the children is of the highest priority in all aspects of our work

The purpose of this policy:

To ensure that all members of the Primary PPA Cover Ltd community:

  • are aware of their responsibilities in relation to safeguarding and child protection
  • know the procedures that should be followed if they have a cause for concern
  • know where to go to find additional information regarding safeguarding
  • are aware of the key indicators relating to child abuse
  • fully support our commitment to safeguarding and child protection


Primary PPA Cover Ltd recognises its legal and moral duty to promote the well-being of children, and protect them from harm, and respond to child abuse. We believe that every child regardless of age has at all times and in all situations a right to feel safe and protected from any situation or practice that results in a child being physically, emotionally, or sexually abused or neglected.

We agree that we have a primary responsibility for the care, welfare and safety of the children in our charge, and we will carry out this duty through our teaching and learning practice and activities. In order to achieve this, all members of staff (including volunteers and governors), in whatever capacity, will at all times, act proactively in child welfare matters especially where there is a possibility that a child may be at risk of significant harm.

Primary PPA Cover Ltd seeks to adopt an open and accepting attitude towards children as part of their responsibility for pastoral care. Primary PPA Cover Ltd ensure that parents and children feel confident to talk about any concerns and will see our lessons as a safe place if there are any difficulties at home.

Children’s worries, questions and fears will be taken seriously if they seek help from a member of staff. However, staff cannot promise secrecy if concerns are such that referral must be made to the appropriate agencies in order to safeguard the child’s welfare.

At Primary PPA Cover Ltd, if we have suspicions that a child’s physical, sexual or emotional well-being is being, or is likely to be, harmed, or that they are being neglected, we will take appropriate action in accordance with the procedures issued by the appropriate LADO.

We recognise that:

  • the welfare of the child/young person is paramount
  • all children, regardless of age, disability, gender, racial heritage, religious belief, sexual orientation or identity, have the right to equal protection from all types of harm or abuse
  • working in partnership with children, young people, their parents, carers and other agencies is essential in promoting young people’s welfare

1. This policy is consistent with the legal duty to safeguard and promote the welfare of children

2. There are four main elements to our Child Protection Policy:

  • Prevention (e.g. positive atmosphere, leader’s support to pupils);
  • Protection (by following agreed procedures, ensuring staff are trained and supported to respond appropriately and sensitively to Child Protection concerns);
  • Support (to children who may have been abused);

3. The policy applies to all staff at Primary PPA Cover Ltd. We recognise that child protection is the responsibility of all staff within our company. We will ensure that all Head Teachers are aware of our child protection policy by making a copy available to them, displaying appropriate information on our website and by raising awareness at initial meetings with head teachers.

4. Primary PPA Cover Ltd will:

  • Establish and maintain an ethos where children feel secure and are encouraged to talk, and are listened to;
  • Ensure every effort is made to establish effective working relationships with staff at schools who use Primary PPA Cover Ltd;
  • Operate safe recruitment procedures by employing only individuals who have worked with children for a minimum of 3 years, using a strict interview process, and ensuring that all appropriate checks are carried out on new staff and volunteers who will work with children, including references and DBS checks.
  • NOT tolerate Bullying, and when Physical Intervention is necessary, Primary PPA Cover Ltd will fully investigate every incident.

5. We will seek to keep children and young people safe by:

  • valuing them, listening to and respecting them;
  • adopting child protection practices through procedures and a code of conduct for staff and volunteers;
  • providing effective management for staff and volunteers through supervision, support and training;
  • recruiting staff and volunteers safely, ensuring all necessary checks are made;
  • sharing information about child protection and good practice with children, parents, staff and volunteers;
  • sharing concerns with agencies who need to know, and involving parents and children appropriately
  • Working closely with schools to make children feel safe at all times, and to follow the School’s procedures and those outlined in the National Curriculum e.g. Schools having ‘Show and Tell’ afternoons in relation to projects done in lessons with Primary PPA Cover Ltd (For the Early Years Foundation Stage)

Roles and Responsibilities – General

6. All adults working with or on behalf of children have a responsibility to safeguard and promote the welfare of children. Therefore, if staff have any concerns about a child, all staff must give a written report to the Senior Designated Person at the school (during term time) and to the SDP of Primary PPA Cover Ltd: Leah Moore. The SDP will pass his/her concerns on to the appropriate regional Social Care or Social Services Board if she is concerned that the child or children are being harmed in any way (emotionally, sexually, physically) or being neglected or are at risk of being harmed in any way or being neglected. All staff must not promise the child to keep the information a secret and bear in mind the children’s safety at all times. In the unlikely event that an allegation is made against a member of Primary PPA Cover Ltd staff, all witnesses will write a written report and send to Primary PPA Cover Ltd SDP (Leah Moore) who will report the allegation to the appropriate LADO. If the allegation/concern is made about a member of the school staff/Head Teacher, Primary PPA Cover Ltd ensures the responsibility of reporting a concern of this nature to Social Care and to OFSTED.

All allegations and incidents are taken extremely seriously and Primary PPA Cover Ltd will make every effort to investigate each occurrence as promptly as possible.

7. Staff and Training

  • Each member of staff is monitored by their Staff Coordinator during their trial period, who reports back to the Manager. Observation reports are filled in by the Staff Coordinator, and all parties involved are given a copy.
  • All Primary PPA Cover Ltd staff have Safeguarding & Child Protection Certification and this is renewed every year. During term time, they are also given training by the schools they work in for Safeguarding, along with DVDs to watch and booklets for future reference.
  • Primary PPA Cover Ltd provide training to all staff through companies such as Lifetime, to provide on -going training in the work place

Safer Recruitment Policy

GDPR Privacy Policy

This Privacy Notice explains in detail the types of personal data we may collect about you (as a teacher) or your school (as a client) when you interact with us. It also explains how we will store and handle that data, and keep it safe.

It is likely that this Privacy Notice will need to be updated from time to time. We will notify you each time we make a change but you are welcome to revisit this privacy notice on our website at any time.

Company Structure

Primary PPA Cover is a Company Limited by Guarantee and is registered on Companies House with number: England and Wales: 08679756.

School Consent

We use school information that is readily available on the internet and will only contact schools whose phone numbers are not registered with TPS. We also use the UK Education Data for which your school will have provided consent to the data organisation for our company to contact you. We will only ever contact schools regarding services that may be genuinely be of interest to them and may help them achieve targets on their School Improvement Plan.

Client Consent

By signing an SLA with us, your school is automatically providing us with consent to contact you using the details provided during the booking process. We will only contact you regarding your provision and other provisions that may be of interest to you. After your SLA terminates with us, your details will be filed for five years and will be permanently deleted thereafter. We may contact you after your provision has ended with us regarding complimentary training days or trials that may be of interest to you. You have the right for your consent to be withdrawn at any time by replying to any of our correspondence: “Unsubscribe”.

Teacher Consent

We use individual and company information that is readily available on the internet and will only contact individuals or companies whose phone numbers are not registered with TPS. We will only ever contact educators regarding opportunities that may be genuinely be of interest to them and may help them gain more income and more work.
We will only store details of teachers who have completed our application form online, providing us with consent to contact them regarding ad-hoc or permanent vacancies. You have the right for your consent to be withdrawn at any time by replying to any of our correspondence: “Unsubscribe”.

Employed Teachers:

In certain circumstances, we need your personal data to comply with our contractual obligations. For example, to add you to our payroll, we will need your full name, date of birth, home address and bank details. These will be stored confidentially and you will access your payslips in a secure log-in area to protect your security.

All of your personal information, including copies of your identification and DBS details, will be stored in our secure CRM and schools will access this information by logging-in to their secure and private area of our website.
By signing a contract with us, you are automatically giving us consent to contact you for future opportunities to provide you with work – whether that be on an ad-hoc or permanent basis.

Upon termination of your contract with us, we will ask you to complete a form if you would like us to keep your details on file for any future opportunities. If you do not wish to be contacted for future opportunities, we have to keep your details on file for five years to comply with employment law. However, your data will not be used and will remain dormant.

Legal compliance

If the law requires us to, we may need to collect and process your data. For example, we may need to pass on details of people involved in fraud or criminal activity to law enforcement.

Legitimate interest

In specific situations, we require your data to pursue our legitimate interests in a way which might reasonably be expected as part of running our business and which does not materially impact your rights, freedom or interests. For example, we will use your purchase history information of PPA services you have previously purchased from us to send you personalised offers or complimentary training or trials. We will also use your address details to send you direct marketing information by post, telling you about our services that we believe may interest you.

When do we collect your personal data?

  • When you visit our website and complete our enquiry form or application form
  • When you complete an SLA with us
  • When you respond to any of our “opportunity” emails
  • When you enter employment with us
  • When you engage with us on social media
  • When you contact us by any means with enquiries or complaints
  • When you enter competitions or prize draws through any of our channels
  • When you book a meeting with us
  • When you choose to complete any surveys we send you
  • When you comment on or review our services via any channel
  • When you have given a third party permission to share information with us

We collect data from publicly-available sources when you given consent to share information, uploaded your own information to a publicly available source or where information is made public as a matter of law

When you visit our Head Office premises or schools, we have CCTV in place for the security of our staff and clients. These systems may record your image during your visit.

What type of information do we retain on file?


  • Your first and last name
  • School name
  • School telephone number
  • Mobile number (if provided)
  • E-mail address for an individual in school or school e-mail
  • Finance e-mail (bursar or business manager)
  • An encrypted record of your log-in password for our sites and software
  • An encrypted record of children’s names in class lists that you have uploaded to our software for assessments purposes only
  • Details of any interactions or conversations with our team
  • Information gathered by the use of cookies in your web browser
  • Personal details which help us to recommend services of interest


  • Your first and last name
  • Address
  • NI number
  • Bank details
  • Telephone number(s) provided
  • DBS number and issue date
  • Nationality
  • Vetting form (details you gave consent for when completing application form
  • An encrypted record of your log-in password for our software
  • Details of any interactions or conversations with our team
  • Personal details which help us to recommend opportunities of interest
  • Copies of documents you provide during application process

Why do we use your personal data?

We want to make all educators on file aware of any new opportunities that arise that may be of legitimate interest to them. We also want all schools on file aware of any new services we offer or any changes in availability for services in their area. We only store personal information that allows us to function as a business.

The data privacy law allows this as part of our legitimate interest in understanding our clients and teachers and ensuring that all opportunities are offered to all educators and that none are prioritised or discriminated against.

It is important that you are aware that if you choose not to share your personal information with us, we may not be able to provide some services that you require. For example, if you have asked us to contact you if any “Art work” becomes available in “Luton”, we will not be able to if you have withdrawn your general consent for us to contact you.

How do we process your data?

We process your data if you are a new teacher that has signed up to us in order for us to contract you to work. We also process your data if you are a new school that has enquired or signed their SLA in order for us to provide you with a teacher, monitor that provision and charge your school for that provision.

We know how much data protection matters to all of our potential teachers and schools and all of our existing teachers and schools. For this reason, your data is treated with care and precision.

All of our client and employee data is stored in our web-based CRM all of our manual systems and data ecosystems are constantly updated, reviewed and amended (if necessary).

Your data will only be used to communicate with you regarding your provision and will not be shared with third parties.

When signing up with us, all of our clients are created a client portal at https://www.primaryppacover.com/login which is hosted securely and privately in compliance with GDPR. As a school, you must always:

  • Log-in to your client portal at https://www.primaryppacover.com/login to access staff vetting details and documents, we are not able to send these via email as attachments in order to comply with GDPR
  • Log-in to your software portal at https://curriculum.primaryppacover.com to access lesson plans and to upload your class lists in an encrypted CSV file, if you require assessments (please do not send us class lists via email)

Our staff are not permitted to use USBs and you must not share class lists or school data with them. Our staff are not permitted to use personal laptops or iPads in school, they must use your computer hardware in order to comply with GDPR.

Who will we share your data with?

  • If you are a teacher, the school(s) you are working in on our behalf via our secure log-in area
  • If you are a school, your data will be shared with the teacher(s) we contract for your school
  • We may share your details with third parties if there is ever the need to outsource any of our work to other organisations. These organisations will always comply with our Data Privacy Notice and your data will be treated in the same way.

Your rights over your personal data:

  • You have the right to request access to your personal we hold about you, we may charge a £10 administration fee for this service
  • The correction of your personal data when incorrect, out of date or incomplete
  • That we stop contacting you for direct marketing opportunities

To be removed from our files (unless we are legally obliged to keep your details on file)

To ask for a copy of the information we hold about you, please contact:

Stacey Barsby
Primary PPA Cover Ltd Unit T2,
Ivanhoe Park Way,
Ivanhoe Office Park,
LE65 2AB